Bilingual Proposal Coordinator

Communication - Marketing - Sales
April 25, 2017
Updated on
July 18, 2017
Valid until

The up-to-halftime Bilingual Proposal Coordinator will assist in creating, editing and submitting French and English language proposals and related administrative tasks.

The successful candidate will possess excellent French and English verbal and written communication skills. They will collaborate with technical, management and production staff to plan, develop and produce winning proposals in response to Request for Proposals (RFPs) and related business opportunities. The Bilingual Proposal Coordinator will work from home and / or one of Gevity’s offices, in a dynamic and fast-paced virtual environment, meeting tight deadlines, constantly changing priorities and high quality standards.



·       Works closely with the proposal team to prepare all aspects of Gevity’s proposals, with a specific focus on producing, editing and proofreading French content

·       Assists with all aspects of the proposal process as required by the Proposal Manager

·       Reviews and understands Requests for Proposals and similar procurement documents and prepares responding proposal outline documents that meet requirements and deadlines

·       Communicates and coordinates with Gevity staff to gather information in accordance with RFP requirements

·       Organizes all written materials supplied by Gevity staff including organization of sections, tables, exhibits and attachments

·       Edits all proposal sections, with careful review of grammar, format consistency and spelling accuracy

·       Reviews proposals to ensure sufficient content that meets client requirements

Maintains version control of proposal documents and maintains SharePoint-based proposal schedule tracker

·       Follows up on proposal activities and results


Required Skills and Qualifications

The successful Bilingual Proposal Coordinator will have the following skills:

·       Excellent French and English verbal and written communication skills, including superior editing and proofreading abilities

Degree in Communications, Marketing, Business, English, or related field preferred

·       Proven experience with developing proposals and / or marketing materials

·       1 - 3 years of relevant professional experience coordinating proposals or marketing communications projects preferred

·       Demonstrated ability to work in a fast-paced environment with short turnaround times

·       Willingness to work some evenings and weekends when deadlines demand

·       Strong organization skills, attention to detail, and the ability to process information quickly and accurately

·       Ability to manage multiple priorities and deadlines while meeting quality standards and on-time delivery

·       Ability to cultivate and maintain relationships with a broad range of employees

·       Confidence in leading others through the document development process and in asserting that proposals meet all prospective-client requirements

·       Proven team player in a continuously improving environment

·       Ability to share and accept feedback

·       Motivated self-starter, independent thinker, and analytical and creative problem solver

·       Expert Microsoft Office and Adobe Acrobat skills

·       Experience in an IM / IT environment is an asset

·       Knowledge of the health informatics industry and experience with government sector procurement is an asset