Coordinator, Administration

Communication - Marketing - Sales
Details:
Administrative support
Microsoft Office
Coquitlam
Bilingual
June 12, 2017
Updated on
July 25, 2017
Valid until

Looking for a highly organized individual with great energy and ability to take initiative and be pro-active to find solutions.

Looking for a highly organized individual with great energy and ability to take initiative and be pro-active to find solutions.

Provides administrative support to General Manager with support focused on sales team and office management.  Work such as organizing meetings, sales reporting and organizing and distributing mail. Responsible to check messages from phone line and respond to inquiries from employees, visitors, vendors and the general public.

Assists with the general financial and operating analytics and activities of the organization.  Provides support including: preparation of sales and financial reports on a daily/weekly basis, Accounts Payables and Receivables through use of SAP,  data entry and Powerpoint presentation creation.

Experience supporting Senior Management and Leadership team would be beneficial

Position Responsibilities:

   Process complex administrative project assignments.

   Maintain various departmental database systems and lists.

   Maintain strict confidentiality on highly sensitive matters.

   Create and enter data into spreadsheets.

   Create and handle presentations, complex reports, confidential correspondence and files.

   Interface with customer and maintain internal and external relationships.

   Coordinate meetings and travel arrangements, and maintain department calendar.

   expense reports

   Administer programs, projects and or processes specific to the operating unit served.

   Scribe as required to document meeting minutes and action items.

   Creating accounts, submitting pricing and ordering

   Price adjustments through PDR tool

   Creation of various spreadsheets/tracking reports

   Miscellaneous admin requests as required

   Tracking customer marketing spend

Requirements

   Post secondary education strongly preferred.

   5+ years experience in automated office environment required.

   5+ years demonstrated experience in an office admin/executive assistant role.

   Demonstrated experience in coordinating projects.

   Advanced knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications.

   Excellent phone etiquette.

   Bilingual (French/English) skills a plus.

   SAP knowledge an asset