Proposal Coordinator

Project Management - BA
Content Generation & Maintenance
June 12, 2018
Updated on
July 25, 2018
Valid until

The role will focus on proposals, including: research, analysis, development, tracking, and writing proposals for prospective and existing clients.

As a Proposal Coordinator, you will assist with the business development and growth of Altus Group’s Cost & Project Management group in British Columbia and the US West Coast. Specifically, the role will focus on proposals, including: research, analysis, development, tracking, and writing proposals for prospective and existing clients.

The Proposal Coordinator will possess superior skills in Microsoft Office Suite; skills in Adobe Creative Suite are also considered an asset. In addition, superior writing skills are required. We are looking for someone who is able to research and understand our services and client requirements, then translate that understanding into concise, clear, and compelling content.

Understanding of professional services and/or the commercial real estate industry is an asset.

Key Responsibilities:


Liaise with management, technical, proposal and marketing staff to deliver proposals to each project’s unique requirements and timelines.

Ensure proposals are delivered by the prescribed methods (online, hand delivered, etc.) by deadlines.


Search relevant bid sites for potential opportunities as lead consultants and sub-consultants.


Enter leads in Sharepoint and/or SalesForce and update as the leads progress to proposals and jobs.

Produce reports for technical staff to follow up on pending/held proposals.

Content Generation & Maintenance:

Liaise with various groups (IT, HR, etc.) to extract information pertinent to standard responses required for proposals.

Coordinate with administrative staff to pull reports on the hours of the Vancouver office technical staff for production of resumes.

Perform research to draft new material and/or update existing content.


Provide support to marketing initiatives, as required.

Track and maintain events and campaigns tracking.

Track, prepare and update presentations as necessary


Provide administration and report production support to Senior Vancouver Staff, as required.

Collaborate with Vancouver staff to review commercial real estate articles and publications for business development leads

Position Requirements:

University Degree in Marketing, Business, English, Communications, Journalism or other relevant discipline

1-2 years of experience in proposal writing

Strong understanding of professional services / construction / real estate industry

Bilingual (French/English, Simplified Chinese/English) would be considered an asset

Strong written and verbal communication skills, especially strong technical writing background

Ability to interact and build relationships with management and staff at all levels of the organization

Superior organization and time management abilities

Proven ability to organize, prioritize and manage people and information to create best-in-class documents under pressure: demonstrated ability to quickly change tasks as demands change

Ability to provide editing input

Flexibility and resilience to accept constructive criticism and editorial commentary in stride

Superior MS office skills including Word, PowerPoint, Excel and Access Database; Adobe Creative Suite, Photoshop Publisher, Visio, Salesforce and Sharepoint experience considered an asset;

Ability to learn new software as required

Must be able to create aesthetically pleasing proposals and information material, format, insert photos/graphics, manipulate layout, etc. in line with Altus Group branding guidelines (knowledge of Photoshop or similar software would be desirable)

Who we are

Altus Group is a leading provider of independent advisory services, software and data solutions to the global commercial real estate industry. Our businesses, Altus Analytics, and Altus Expert Services, reflect decades of experience, a range of expertise and technology-enabled capabilities. Our solutions empower clients to analyze, gain market insight and recognize value on their real estate investments. Headquartered in Canada, we have approximately 2,500 employees around the world, with operations in North America, Europe and Asia Pacific.

We are at the center of what drives the real estate industry and continue to break ground every day with innovative solutions and best practices that touch every aspect of the real estate life cycle.

Need any more reasons to join Altus?

In 2005, we started with 400 employees and have grown exponentially to over 2,500 around the globe today. Altus Group employees don’t see boundaries, they see opportunity. They deliver results for our clients and our company and are recognized and rewarded for the value they create. This is an opportunity to work on multiple projects that encompass many industries, geographic reach, and high profile design.

At Altus, we want you to realize your potential. We value collaboration and knowledge sharing of best practices. We support professional growth and we actively seek out ideas. This is the place to present the newest research, to introduce the coolest tech, and see it come to fruition and be applied. Your work will make a difference.

Altus Group isn’t just about the amazing work we do. We work hard to create a dynamic company culture that reflects the values of our employees and what motivates them individually and as a team:

Altus Cares - We are always seeking ways to give back to our communities, and support causes important to our employees. We are actively involved in local charity work and we believe in laying the groundwork for a more prosperous future. Our personal highlight is our involvement with Ronald McDonald house in four different countries where we volunteer every September as a company.

Education - We believe our employees represent the best this industry has to offer and we want to reflect their commitment to education and continued learning.

At Altus Group, we are proud to say that many of our teams are comprised of members who have been here five years or longer. We think that speaks volumes about our atmosphere and our people.

Opportunity awaits - come realize your potential at Altus Group!